Internships

Posting Date: 09 December 2024

Deadline for Applications: 05 January 2025

Duty Station: Vienna, Austria

Start Date: 15 February 2025 or 01 April 2025

Contract Duration: 6 months

Project Overview and Job Description:

ICMPD invites all interested candidates to apply for the Policy Internship position within its Policy Unit. The Policy Unit was established in 2017 and is ICMPD’s institutional home for its policy analysis, engagement and advisory function. The Unit’s approach combines analytical policy work with the monitoring of migration policy trends and developments, provision of expert advisory services and building of networks and partnerships both inside and outside of ICMPD that together aim to improve and support better migration policy and practice. The Policy Unit’s priority topics for 2025 include labour and skills mobility, temporary protection, irregular migration and return. The Policy Unit also leads the organisation of the Vienna Migration Conference (VMC), ICMPD’s annual flagship conference, which brings together a range of stakeholders to discuss key issues in migration policymaking, preparing the ground for better migration policies and practices that are fit for the future. 

Interns will gain practical experience with an intergovernmental organisation in conducting research, analysing and synthesising findings, drafting written products, communicating about migration and organising events on topical migration issues. They will also have the chance to co-author a piece for ICMPD’s Policy Insights blog.

Tasks & Responsibilities:

• Conduct background research and gather data on a variety of topics, such as skills mobility partnerships, talent attraction and retention, temporary protection, integration and irregular migration, to provide input into the production of internal and external written outputs;
• Assist the team in the organisation of online and in-person events, including background research, identification of potential participants, outreach activities and notetaking;
• Support the team in staying up-to-date by attending and taking notes at external webinars on various topics and by sharing new information internally;
• Contribute to policy outreach and communications activities, with the aim of widely disseminating products and findings, ensuring visibility, promoting accomplishments and engaging with policymakers; and
• Otherwise participate in the implementation of day-to-day activities.

Qualifications and Experience:

• A recently completed university degree or current enrolment in a master’s/PhD programme in a relevant field, such as public policy, migration studies, political science, sociology or economics;
• Knowledge of migration policy issues;
• Understanding of research methods and migration data sources;
• Solid oral and written command of English, including excellent writing and editing skills;
• Strong organisational skills, excellent communication skills and attention to detail;
• Advanced computer literacy and practical experience using Microsoft applications;
• Strong time management skills, including managing conflicting priorities and working with tight deadlines;
• Interest in working in a multidisciplinary team and an international environment; and
• Excellent interpersonal skills, proactive work approach, adaptability and flexibility.

Compensation:

ICMPD offers a monthly fee of EUR 500,00 and will provide accident insurance for the duration of the internship. However, travel expenses will not be reimbursed, and health insurance is the responsibility of the incumbent.

The internship does not constitute a commitment to future employment with ICMPD.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities.

Application Procedure:

Interested candidates are requested to email their application including CV and motivation letter in English to icmpdpolicyinternship@icmpd.org by midnight (CET) of the closing date specified above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only shortlisted candidates will be contacted. Applicants are expected to be available for an online interview.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application.

Posting Date: 06 December 2024

Deadline for Applications: 31 December 2024

Duty Station: Vienna, Austria

Start Date: 01 February 2025

Contract Duration: up to 3 months

Background:

The ICT unit of ICMPD provides essential technological services and support across the organisation, ensuring effective ICT operations and enabling digital transformation initiatives. This internship offers a unique learning opportunity for those interested in gaining hands-on experience in information technology and contributing to digital projects within a non-profit setting.

Objective:

The primary goal of this internship is to support the ICT unit in daily operations and ongoing projects. The intern will work closely with ICT staff, gaining practical skills in ICT support, system maintenance, and digital projects.

Tasks and Responsibilities:

The intern will be responsible for, but not limited to, the following tasks:
• Assisting in the troubleshooting and resolution of ICT support requests.
• Supporting the maintenance and updating of ICT hardware, software, and network systems.
• Assisting with the setup and configuration of computer equipment and applications.
• Participating in ICT-related projects, such as data management, digital archiving, or software updates.
• Conducting research on ICT best practices and emerging technology trends relevant to public sector needs.
• Documenting procedures and preparing guides for end-users.
• Collaborating with other departments to understand their ICT requirements and provide necessary support.
• Performing other tasks as assigned by the supervisor.

Learning Outcomes:

Through this internship, the intern will have the opportunity to:
• Develop practical skills in ICT support and troubleshooting within a professional environment.
• Enhance proficiency with various software, hardware, and network systems.
• Gain experience in digital transformation initiatives within the public sector.
• Improve communication skills by assisting end-users and collaborating with team members.
• Acquire knowledge on ICT operations and best practices in a large organisation.

Reporting Lines:

The intern will report directly to the Service Desk Team Lead or designated supervisor. Regular feedback and guidance will be provided to ensure the internship is a productive learning experience.

Qualifications and Experience:

• Currently enrolled in a degree program related to Information Technology, Computer Science, or a relevant field.
• Familiarity with MS Office suite, and basic knowledge of network and system administration.
• Strong organizational skills and attention to detail.
• Ability to follow instructions and work independently.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a multicultural environment.
• Proficiency in English; knowledge of other languages is a plus.

Remuneration

ICMPD offers a monthly stipend of EUR 500.00 and will provide accident insurance for the duration of the internship. Travel expenses will not be reimbursed, and health insurance is the intern's responsibility.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities.

Application Process:

Interested candidates are requested to submit their application in English via email by midnight (CET) of the closing date specified above. To apply for this position please submit your CV and motivation letter to: ict-intern@icmpd.org indicating in the subject line of your email: Internship_Your_Name.
All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted, and applicants are expected to be available for a personal/telephone interview.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment.

Posting Date: 19 December 2024

Deadline for Applications: 18 January 2025

Duty Station: Vienna, Austria

Start Date: As soon as possible

Contract Duration: up to 6 months

Background

The International Centre for Migration Policy Development (ICMPD) is an international organisation with 21 Member States, operating in more than 90 countries worldwide. Dedicated to advancing effective and sustainable migration policies, ICMPD takes a comprehensive approach to migration by integrating policy development, research, capacity-building, cooperation, and community outreach. With a regional focus, ICMPD works along key migration routes in Africa, Central and South Asia, Europe, the Mediterranean, and the Middle East. ICMPD’s most valuable resource is its team of over 500 staff members.

The Human Resources Unit of the ICMPD is part of the ICMPD Management Directorate and responsible for recruitment, processing administrative tasks from onboarding to offboarding, and ensuring a robust HR framework to allow ICMPD achieving its strategic objectives and goals. In addition, HR manages Learning, Performance and Career Development enhancing HR Culture and Engagement.

This internship opportunity aims to provide a valuable learning experience for individuals interested in gaining practical knowledge and skills in HR processes.

Objective

The main objective of this internship is to support the team members in HR Administration and Payroll in its day-to-day operations. The intern will work closely with the unit's staff, assisting in various tasks and projects.

Tasks and Responsibilities

The intern will support with the following tasks:

• Update the monthly exchange rate in the payroll software.
• Prepare documents for separating staff members.
• Prepare statements of earnings.
• Update banking details in the system.
• Provide provident fund statements upon request.
• Collect monthly unemployment declaration certificates from ex-staff.
• Update staff costs in the HR matrix.
• Collect signed contracts, contract amendments, and Legitimation Card applications, ensuring proper filing.
• Create monthly reports for internal stakeholders.
• Provide updates in the HRIS system.
• Support the data cleaning process.
• Update tracking tables.
• Follow up on Leave and Absence requests.
• Track HelpDesk requests.

Learning Outcomes

  Through this internship, the intern will have the opportunity to:

• Gain hands-on experience in executing HR administrative tasks, such as updating payroll systems and HRIS tools.
• Enhance organisational skills by tracking, filing, and maintaining accurate records.
• Strengthen proficiency in data management and reporting processes.
• Acquire a deeper understanding of HR processes, including onboarding, payroll, and leave management.
• Build collaborative skills by working closely with HR team members and contributing to shared objectives.
• Improve analytical abilities through data cleaning and system updates.
• Gain insight into the operational and procedural aspects of HR within an international organisation.

Reporting lines

The intern will work under the direct supervision of the HR Manager - Employee Administration. Regular feedback and guidance will be provided to ensure a valuable learning experience.

Qualifications and Experience:

• Attention to detail and ability to work independently.
• Strong analytical and quantitative skills.
• Proficiency in MS Excel and other relevant software applications.
• Good organisational and time management abilities.
• Excellent communication and interpersonal skills.
• Interest in learning and openness to new challenges, demonstrating a growth mindset and curiosity.
• Knowledge of HR process preferred, but not mandatory.
• Ability to follow instructions while showing initiative and being proactive.
• Ability to work effectively with colleagues from different cultural and professional background.
• Fluency in English.

Remuneration:

ICMPD offers a monthly fee of EUR 500,00 and will provide accident insurance for the duration of the internship. However, travel expenses will not be reimbursed, and health insurance is the responsibility of the incumbent.

The internship does not constitute a commitment to future employment with ICMPD.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities.

Application Procedure:

Interested candidates are requested to submit their application in English via email by midnight (CET) of the closing date specified above. To apply for this position please submit your CV and motivation letter to: HR@icmpd.org  indicating in the subject line of your email: Internship_Your_Name.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted, and applicants are expected to be available for a personal/telephone interview.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment.