Internships

Posting Date: 20 January 2025

Deadline for Applications: open/ongoing

Duty Station: Vienna, Austria

Start Date: As soon as possible

Contract Duration: up to 6 months

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation with 21 Member States, operating in more than 90 countries worldwide. Dedicated to advancing effective and sustainable migration policies, ICMPD takes a comprehensive approach to migration by integrating policy development, research, capacity-building, cooperation, and community outreach. With a regional focus, ICMPD works along key migration routes in Africa, Central and South Asia, Europe, the Mediterranean, and the Middle East. ICMPD’s most valuable resource is its team of over 500 staff members.

Background:

The Budget and Planning Unit of the ICMPD is part of the ICMPD Corporate Finance and Budget Management Department and is responsible for the effective budget management and allocation of financial resources. The unit holds the primary responsibility of providing guidance and technical support to the organisational units and budget owners on various aspects of budget formulation, execution, monitoring, and reporting.

This internship opportunity aims to provide a valuable learning experience for individuals interested in gaining practical knowledge and skills in budgeting and planning processes.

Tasks and Responsibilities:

The intern will be responsible for, but not limited to, the following tasks:

• Assisting in the preparation and analysis of financial data for budget and project proposals.
• Conducting research and data collection related to budgeting and planning activities.
• Compiling financial reports and documents as required.
• Supporting the maintenance and updating of budgeting and planning tools and ERP (SAP).
• Supporting the development of digital budget process.
• Participating in budget monitoring and variance analysis.
• Assisting in organisation of budget related meetings and workshops, drafting meeting minutes and reports.
• Collaborating with other departments to gather relevant information for budgeting purposes.
• Performing any other related tasks as assigned by the supervisor.

Learning Outcomes:

Through this internship, the intern will have the opportunity to:

• Gain practical experience in budgeting and planning processes within a professional setting.
• Develop skills in financial analysis and reporting.
• Enhance proficiency in budgeting tools and software applications.
• Acquire knowledge of budget monitoring and variance analysis techniques.
• Improve research and data collection abilities.
• Enhance teamwork and collaboration skills by working with diverse teams.
• Gain insight into the overall operations and functions of the organization.

Reporting Lines:

The intern will work under the overall authority of the Senior Budget and Planning Manager and direct supervision of the Finance Officer - Budget. Regular feedback and guidance will be provided to ensure a valuable learning experience.

Corporate Qualifications:

• Currently enrolled in a degree program related to finance, accounting, economics, or a relevant field.
• Strong analytical and quantitative skills.
• Proficiency in MS Excel and other relevant software applications.
• Good organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to work independently.
• Knowledge of budgeting and planning principles (preferred, but not mandatory).
• Ability to follow instructions, showing initiative and being proactive.
• Ability to work effectively with colleagues from different cultural and professional background.
• Background information/documentation to be provided by ICMPD.
• Fluency in English.

Compensation:

ICMPD offers a monthly fee of EUR 500,00 and will provide accident insurance for the duration of the internship. However, travel expenses will not be reimbursed and Health insurance is the responsibility of the incumbent.

The internship does not constitute a commitment to future employment with ICMPD.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities. Please note this is a fully in-person position, and the appointment process may proceed quickly. Therefore, applicants already residing in Vienna and holding necessary Visa permissions are strongly encouraged to apply.

Application Process:

Interested candidates are requested to submit their application in English via email by midnight (CET) of the closing date specified above. To apply for this position please submit your CV and motivation letter to: InternshipBPU@icmpd.org indicating in the subject line of your email: Internship_Your_Name.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted, and applicants are expected to be available for a personal/telephone interview.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment.

Posting Date: 04 April 2025

Deadline for Applications: 28 April 2025

Duty Station: Vienna, Austria

Start Date: 1 June 2025

Contract Duration: 6 months

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation with 21 Member States. Active in more than 90 countries worldwide, it takes a regional approach in its work to create efficient cooperation and partnerships along migration routes. Priority regions include Africa, Eastern Europe and Central Asia, Mediterranean, Silk Routes, Western Balkans and Türkiye. Its approach to migration management – structurally linking policy, research, migration dialogues and capacity building – contributes to better migration policy development worldwide. The Vienna-based organisation has a mission in Brussels and is locally represented in 30+ countries worldwide. The organisation’s greatest assets are its 500+ staff members, who personify its values of commitment, integrity, partnership, respect and innovation in actions and decisions.

Unit and Job Description:

ICMPD invites all interested candidates to apply for the Conference and Events Support Internship position within its Policy Unit in the Directorate of Policy, Research and Strategy. The Policy Unit was established in 2017 and is ICMPD’s institutional home for its policy analysis, engagement and advisory function. The Unit’s approach combines analytical policy work with the monitoring of migration policy trends and developments, provision of expert advisory services and building of networks and partnerships both inside and outside of ICMPD that together aim to improve and support better migration policy and practice. The Policy Unit also leads the organisation of the Vienna Migration Conference (VMC), ICMPD’s annual flagship conference, which brings together a range of stakeholders to discuss key issues in migration policymaking, preparing the ground for better migration policies and practices that are fit for the future. 

Under the overall supervision of the Conference and Events Manager, this internship provides hands-on training to support the Policy Unit, with a particular focus on the organisation of the Vienna Migration Conference, as well as ICMPD’s governance meetings and other institutional events. It is an ideal opportunity for an aspiring professional to gain firsthand experience in event planning, management and coordination within an intergovernmental organisation driving migration policy and dialogues.

Reporting Lines

On a weekly basis the intern reports to the Manager – Conference and Events Organisation.

Tasks and Responsibilities:

• Assist with a range of organisational and logistical tasks, including administrative arrangements, liaison with service providers, coordination of accommodation and transportation, registration and invitations management, and on-site event support;
• Support routine communication with participants, experts, and other relevant counterparts by drafting correspondence (e.g. Notes Verbales, emails);
• Contribute to pre- and post-event processing, such as updating databases, generating basic reports, preparing and summarising meeting minutes, transcribing discussions and event sessions/panels;
• Contribute to the implementation of day-to-day activities;
• Perform other duties as may be assigned.

Corporate Qualifications:

• University degree or currently enrolled at university in business administration, international cooperation, event management, project development and implementation, development studies, international relations, law, European studies, public administration, economics, social or political science, or other related field;
• Advanced computer literacy and practical experience using Microsoft applications;
• Excellent verbal and written English, as well as interpersonal communication skills, good command of German would be an asset;
• Strong interest in conference and event management, from inception to completion;
• Strong organisational skills including managing conflicting priorities and working with tight deadlines;
• Capacity to work independently, as well as with colleagues from different cultural and professional backgrounds;
• Excellent diplomatic skills, adaptability and flexibility;
• Showing initiative and being proactive;
• Relevant work experience in an International Organisation, NGO or National Administration (desirable);
• Knowledge of migration policy (desirable);
• Working knowledge of German language (desirable).

Compensation:

ICMPD offers a monthly fee of EUR 500,00 and will provide accident insurance for the duration of the internship. However, the candidate is responsible for obtaining personal health insurance and covering own travel expenses.  If selected, the candidate must have the right to live and work in Austria/Schengen countries.

The internship does not constitute a commitment to future employment with ICMPD.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities.

Application Procedure:

Interested candidates are requested to email their application including CV and motivation letter in English to PRS_Events_internship@icmpd.org by midnight (CET) of the closing date specified above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only shortlisted candidates will be contacted. Applicants are expected to be available for an online interview.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application.